Office Coordinator

As an Office Coordinator, you will be responsible for ensuring the smooth and efficient day-to-day operation of the office. You will manage administrative tasks, support daily office activities, and oversee facility-related matters to maintain a well-organized and productive work environment.

• Managing office administration, including employee access and office supplies inventory
• Organizing and coordinating daily office operations and procedures
• Maintaining the general upkeep of the premises
• Carrying out routine checks to ensure safety and security
• Contacting relevant personnel to troubleshoot complex issues
• Interacting with clients and customers
• Overseeing and directing staff as required
• Ordering office supplies (e.g., coffee, office materials)
• Handling correspondence (letters, including eDoreczenia in Poland, and courier services)
• Supporting the organization of office events
• Supporting the organization of offsite events in Poland (process and requirements support)
• Managing company cars
• Implementing office procedures and practices
• Maintaining telecommunications systems in Poland and the Netherlands
• Acting as travel administrator for external providers (creating and supporting employee travel, approving requests)
• Supporting procurement processes

• Proven experience in office coordination or a similar administrative/ back office role
• Ready to work fully on-site (100% office-based role) - office located in the center of Warsaw (Krucza 50)
• Proficiency in MS Office Suite
• Business-level English (minimum B2)
• Strong communication and teamwork skills
• Willingness to take initiative and act independently
• Positive, can-do attitude with a willingness to support others and contribute to a friendly work environment
• Ability to synthesize information and connect key facts
• Proactive approach to problem-solving and process improvement
• Ability to set priorities and manage resources effectively
• Comfortable working under pressure

• Full-time employment under a contract of employment
• Benefits package with the possibility to customize your benefits through the MyBenefit system
• Friendly and supportive, cooperation-driven team environment
• Opportunity to work in an international organization operating in a rapidly changing industry
• Stable employment with opportunities for professional growth