About Unlimit
Unlimit is the global fintech powerhouse behind the world’s largest proprietary payments infrastructure.
Founded in 2009, Unlimit operates across 17 global offices with 700+ experts, seamlessly integrating 1,000+ payment methods into a single platform. From London to São Paulo, we empower businesses to scale across borders with a unified suite of financial tools — including payment processing, alternative payment methods, multicurrency business accounts, card issuing, banking-as-a-service, and crypto on- and off-ramps.
Our mission is to break down financial barriers and enable seamless money movement across borders. We give forward-thinking businesses the tools to accept, send, and manage payments effortlessly, wherever they operate.
We are looking for a hands-on and structured Facility Manager who can own the physical and administrative environment of a fast-growing international company. This role is about making offices work seamlessly — from daily operations and vendor coordination to cost control and cross-team alignment.
The ideal candidate is someone who is comfortable operating at both strategic and operational levels, can take ownership across multiple locations, and acts as a reliable point of coordination between offices, service providers, and internal teams.
Key responsibilities:
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Global Facilities and Administration Leadership:- Act as Head of Facilities / Head of Administration for all company offices globally;
- Lead and coordinate Office Managers, administrative staff, and the employee responsible for travel arrangements and business meetings;
- Establish and maintain unified standards, procedures, and best practices for office and administrative operations;
- Serve as the main escalation point for facilities and office-related matters;
Office Management (Primary Office ~90 employees):- Oversee daily office operations, including: catering and food services, office supplies and consumables, cleaning and maintenance, access control and basic physical security, workspace readiness and employee comfort.
- Ensure smooth office operations and a high level of service for employees;
Vendor and Landlord Management:- Lead negotiations with landlords (leases, renewals, amendments, service levels);
- Manage relationships with service providers (cleaning, maintenance, catering, utilities, and other services);
- Negotiate commercial terms, discounts, and cost optimizations;
- Monitor service quality and compliance with contractual terms and SLAs;
Procurement and Office Support:- Organize procurement of furniture, equipment, consumables, and services;
- Ensure cost-effective purchasing and coordination of procurement across multiple locations;
Budget Supervision and Cost Control (Global):- Supervise and control facilities and administrative budgets across all locations, ensuring alignment with financial targets;
- Monitor and manage spending discipline, actuals vs. budget, and implementation of cost-saving measures across offices;
- Provide consolidated reporting and cost visibility to Finance and management, ensuring transparency and predictability of expenses;
Virtual Offices and Administrative Payments:- Manage virtual offices across jurisdictions (contracts, renewals, scope of services);
- Oversee and approve payments related to administrative and virtual office services;
- Ensure compliance with local requirements regarding registered addresses and administrative presence;
Cross-functional Collaboration:- Work closely with IT on office infrastructure, equipment, and access-related matters;
- Partner with HR, Finance, and Legal on administrative and office-related topics;
- Support office openings, relocations, and team expansions;
Required Skills & Experience:- Solid background in Facilities Management, Office Management, or Operations;
- Strong negotiation and vendor management skills;
- Experience working with budgets and financial tracking;
- Ability to manage multiple locations and priorities simultaneously;
- Confident communicator, not afraid of difficult conversations;
- Highly proactive and ownership-driven mindset;
- Fluent English;
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Join Unlimit Team now!
Unlimit is an equal opportunity employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion or belief.