Event Specialist

This position plays a pivotal role in planning, executing, and managing all aspects of the company’s events and corporate functions. The primary objective of the position is to ensure that all respective events run seamlessly, leaving a lasting impression on our clients, partners, and stakeholders.

Responsibilities

• Event Planning: Collaborate with internal stakeholders to understand event objectives, goals and themes. Develop comprehensive event plans, timelines, and budgets.
• Venue Selection: Research, evaluate, and select suitable event venues based on event requirements, budget, and location preferences.
• Vendor Management: Identify and liaise with vendors, including caterers, decorators, audiovisual teams, and others. Negotiate contracts and oversee vendor performance.
• Logistics Coordination: Coordinate event logistics, including transportation, equipment setup, signage, and materials preparation.
• Marketing and Promotion: Work closely with the cross-functional marketing team members to promote events through various channels, such as social media, email marketing, and invitations.
• Attendee Management: Manage guest lists, registrations, and RSVPs. Ensure a smooth check-in and registration process on the day of the event.
• On-Site Coordination: Oversee event execution, ensuring all aspects run smoothly. Troubleshoot any issues that may arise during the event.
• Post-Event Evaluation: Conduct post-event evaluations to assess the success of each event. Gather feedback and make recommendations for improvement.
• Budget Management: Monitor and manage event budgets, ensuring expenses stay within allocated limits.
• Compliance and Legal: Ensure all events comply with relevant legal and regulatory requirements.
• Stakeholder Engagement: Build and maintain strong relationships with internal and external stakeholders, including clients, partners, and team members.

• Bachelor’s degree in marketing, events management, business or equivalent.
• At least 2-5 years of working experience in the related field. Preferred candidates with solid industry experience in stockbroking, capital markets, TMT, financial & banking sector or equivalent.
• Experience in project management with a track record of successful events.
• Language proficiency in English, Malay and Chinese.
• Excellent organizational skills with the ability to multitask under pressure. Strong communication and interpersonal skills. Creative, out-of-the-box thinking.
• Independent and able to contribute as a team player. Ability to lead a large team and delegate tasks effectively, meticulous attention to detail, expert time management skills, self-motivated.

We offer a comprehensive and holistic work experience and package as follows:

• Competitive compensation & benefits.
• Fun loving and diverse work environment.
• Business casual work attire every day.
  

Please note that only short-listed candidates will be contacted. Thank you.