Office Administrator

Natech Banking Solutions is a leading European fintech company with nearly 20 years of experience in developing advanced banking systems for major financial institutions. Headquartered in Ioannina, with offices in Athens, Switzerland and Germany, Natech is at the forefront of digital banking innovation. Our comprehensive product suite includes core banking systems and digital engagement tools, enabling financial institutions to deliver exceptional service. In partnership with Piraeus Bank, we are also developing Snappi, Greece’s first digital‑only bank.

Role Overview

We are seeking an organized and proactive Office Administrator to support our daily operations and ensure the smooth running of our office environment. As our Office Administrator, you will play a vital role in facilitating communication, managing office resources, and supporting both staff and management. You will be the go-to person for administrative tasks, helping us create and maintain a productive and fun workplace for our team in Athens.

Your Responsibilities will include

• Oversee and coordinate all daily office activities to ensure efficient operations.

• Greet visitors, manage incoming calls and emails, and handle all correspondence (mail, packages, etc.).

• Monitor and maintain office supplies and equipment; place orders and liaise with vendors as needed.

• Organize meetings, appointments, travel arrangements and events for staff and executives.

• Act as a liaison between internal teams, clients, and external vendors to support smooth communication and collaboration.

• Assist with basic bookkeeping tasks, including invoice tracking, expense report processing, and budget-related support.

• Maintain accurate records, files, and databases, ensuring confidentiality and compliance with company policies.

• Ensure the office environment is clean, safe, and well-maintained; coordinate with facility and cleaning service providers.

• Support onboarding of new employees and help organize training sessions or company events.

• Assist with HR-related administrative tasks, such as maintaining employee records.

• Facilitate the implementation of office procedures and suggest improvements for workflow and productivity.

• Bachelor’s degree or equivalent experience in office administration, business, or a related field preferred.

• Proven experience in an administrative or office support role.

• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.

• Strong verbal and written communication skills in English; additional languages are a plus.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), email platforms, and office management software.

• Ability to work independently and as part of a team in a fast-paced, dynamic environment.

• High level of attention to detail, professionalism, and discretion when handling confidential information.

• Positive attitude, adaptability, and a proactive approach to problem-solving.

The Person who matches our Culture is

• Friendly and approachable, with a customer-service mindset.

• Proactive and solutions-oriented, always looking for ways to improve office processes.

• Collaborative and supportive, fostering a positive and inclusive workplace.

• Flexible and adaptable to changing priorities and business needs.

• Competitive compensation packages

• Meal allowance

• Private Health and Life insurance

• Private Pension Scheme

• Participation in impactful international projects

• Continuous opportunities for professional and personal development

We are proud to be an equal‑opportunity employer, committed to building a diverse and inclusive team where everyone feels valued, heard and empowered to succeed — regardless of background, identity or ability.