Assistant Admin &Facility Officer

About You

Enthusiasm for Administration, HR and Facility Management.

About Chapa

Chapa Financial Technologies S.C (https://chapa.co) is an online payment gateway that enables small and large merchants in Ethiopia to securely accept customer payments via APIs, addressing payments-related challenges for businesses and government organizations.

Responsibility

Administrative: 

·   Providing administrative support mainly to HR and other departments and teams. 

·   Organizes the organization's security work in terms of material and human resources, develops a security deployment program, monitors and evaluates their performance;

·   Maintaining and organizing administrative and clerical tasks, record keeping HR-related documents. 

·    Ensure internal and external correspondence / messages transmitted to targeted stakeholders.

·    Supervise, plan, schedule, assign, coordinate, monitor, and executes general cleaning work: Offices, washing rooms and office compound;

·   Overseeing day-to-day office operations, ensuring and managing office supplies, equipment & facilities. 

Facility Management: 

·  Ensuring the proper maintenance of the office building and equipment. 

·  Ensure   electric, water, internet connection / Wi-Fi etc. supplies;

·  Ensuring parking service provided effectively to internal and external stake holders,

·  Preventive maintenance:  ensures that necessary repairs and maintenance are carried out on time;

·  Assist the safety management and care of existing fixed assets, monitors and implements technical maintenance, renovation and repair works in a timely manner;

·   Ensuring the necessary inputs are supplied timely and provide support for problems encountered in activities in the food preparation, cleaning Service, etc.

·   Handles current issues by liaising with governmental and non-governmental organizations that have direct and indirect administrative working relationships with the organization;

·  Ensures timely preventive maintenance of buildings and equipment through the development of appropriate programs.

·  Assist registered old and useless (damaged) fixed assets and materials avoid / clear through auction or other means;

·  Ensures that vehicles are covered by insurance; submits renewal requests before the insurance period expires; and ensures that it is followed up.

·  Supervises, provide direction to employees under him (kitchen, cleaners, security guards, messenger) ,

·  Ensures that food and other procurement requests are met appropriately, maintains a list of suppliers, and monitors cost-effective procurement;

·  Liaises with office rent providers to ensure that complete services are provided;

Key Skills:

·            Strong organizational and time management skills

·            Excellent communication and interpersonal skills

·            Proficiency in Microsoft Office

·            Knowledge of facility maintenance procedures

·            Problem-solving and decision-making skills

Qualifications:

·   Bachelor's degree in a related field (e.g., General Management, Facilities Management, Business Administration)

·   Relevant experience in administration and facilities management, typically 3-5 years

·   Certification in Facility Management is a plus 

• Pension Plan
• Paid Time Off
• Training & Development
• Performance Bonus
• free lunch