Admin Specialist - Office Operations & Set-up

About the role

Foundational admin role to establish and run day-to-day office operations in Thailand, supporting a newly set-up entity with vendor management, facilities, procurement, travel/expenses, H&S compliance, and internal coordination.

Key Responsibilities

• Run end-to-end office administration (reception, mail/courier, supplies, meeting rooms) to ensure smooth daily operations
• Coordinate facility and vendor management (lease, utilities, cleaners, IT/maintenance) and track SLAs/renewals.
• Handle procurement and asset lifecycle (sourcing, PR/PO, inventory, asset tagging & disposal) with compliant records.
• Organize business travel, visas, hotels, claims pre-checks, and company events/meetings
• Maintain admin policies/SOPs and support H&S/compliance checks (fire drill, first-aid, visitor access)
• Liaise with cross-functional teams (HR, Finance, IT, Legal) for onboarding logistics, T&E control, basic vendor invoices

Qualifications

• Bachelor’s degree; 3 years+ admin/office operations experience in Thailand, preferably in high-growth or multinational environments.
• Strong vendor, procurement, and facilities coordination; able to implement SOPs and keep accurate documentation.
• Excellent coordination and service mindset; strong prioritization in a fast-moving set-up
• Language: Native/Fluent Thai and good English; Chinese is a plus.
• Demonstrated 0→1 experience supporting new office/entity set-ups; experience with cross-border operations is a plus